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December 15, 2016

Haverhill Public Library

Board of Trustees

Minutes of December 15, 2016

            The regular monthly meeting of the Trustees of the Haverhill Public Library was called to order at 8:40 a.m. on Thursday, December 15, 2016, in the Donald C. Freeman Whittier Room.  In attendance were Trustees Veasey, Klueber, Rurak, and Bresnahan, along with Director Sarah Moser and Asst. Director Ricky Sirois.

Secretary’s Report

The trustees were given copies of the minutes dated November 17, 2016.  After taking a few moments to peruse them, a motion was made and seconded to accept the minutes without modification.  The minutes were so approved.

Treasurer’s Report

Ms. Fentross went over the financial reports for the month of November 2016.  We’ve received many gifts for the Reader’s Fund.  There are a few months remaining on Eric’s contract.  Mr. Rurak mentioned the trustees have drawn from the yield in the past.  A motion was so approved to ask Joe Marini for a report on our use of the principal.

The trustees had no further questions.  A motion was made and seconded to approve the reports.  Approval was unanimous.

Director’s Report

A copy of the Director’s Report is attached hereto.  There have been several events, but it is a quiet time of year.  Our second pop-up library was held on the 14th of December.  A number of staff participated in the downtown Christmas Stroll, which gave us an opportunity to do outreach.

Mr. Rurak brought up the subject of marijuana use and wonders whether or not the library might be the appropriate place to provide some education for our youth.  It may be best to inquire what the schools are doing.

Old Business

Ms. Moser reported the State Aid paperwork has been completed.  We should hear from the Board of Library Commissioners in February.  Groveland has their certification back.

To date, the Friends don’t appear to have any issues regarding the restricted book sale donation period.  If we find it doesn’t work, we can always reevaluate the situation.

Groveland Fence has installed the fence around our dumpster.  Luis has completed another painting project.  The next area is the Milhendler Room.  The furniture needs to be replaced.  The Friends hold their meetings in this room.  It should at least look presentable for them.

Jen Scarci has done a great job in The Shop.  There is new merchandise for the holidays.

The staff enjoyed their holiday party at Joseph’s.  The food and service were great!

We have two people retiring from the Children’s Room – Gael Nappa and Julia Aybar.  These are Union positions.  One is for 40 hours and the other 20 hours.

Art Geoffrion’s cousin, through his financial advisor, would like to make a stock transfer to the library as soon as possible.  The trustees have no problem with accepting this gift.

The first round of the digitization project is completed.  We need to hire an in-house contractor.  There is a cost savings to hiring a person rather than a company.  Erik will help us find a good candidate.  The trustees would like to have a schedule of what money needs to be withdrawn for the project.

New Business

Ricky is working on a “Patron Appreciation Day” to be held on a Sunday in March when we’ll offer a day of fun in the library.  We want to keep the costs of running the event at a minimum.  Much of the entertainment we can do ourselves with the help of staff.  We need to determine a date.  The only concern expressed was for the weather.  We will have to work with the mayor on how staff will be paid.

The trustees were reminded that the Essex District Court will move to City Hall in mid-March for approximately one year so the building can be overhauled.


Meeting adjourned at 9:20 a.m.


Respectfully submitted,

Kathleen Bresnahan


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